Committee & Club Officers

Committee

Chair: Jonathan Hamill

The chairperson is a strategist, responsible for providing leadership, and ensuring the Committee functions properly, with effective and fair decision making.  The role requires diplomatic and leadership skills of a high level, including discretion and the ability to mediate.

Responsibilities:

  • Responsible for strategy and development of the club.
  • Ensuring an understanding of the legal responsibilities of the club to which the Club complies.
  • Taking responsibility for personal conflicts of interest and declaring, recording and managing these appropriately.
  • Hold the club to account in respect of adhering to the Constitution and Code of Conduct.
  • Chair regular committee meetings and the Annual General Meetings (AGM).
  • Support the efficient operation of the club.
  • Help others to understand their roles and responsibilities.
  • Recruit new committee members, taking into consideration skills, experience and diversity.
  • Communicating with various members within the club.
  • Represent the club at local and regional events.
  • Assist the club to fulfil its responsibilities in respect of safeguarding.
  • Ensure the Committee and Club Officers consider succession planning.

Club Secretary: Pam Kirkup

Club Secretary - Pam KirkupThe Club Secretary is the public voice of the club and as such, needs to have good communication, planning and literacy skills. He or she is the first point of contact with other clubs, England Athletics and Maiden Castle, and so deals with all enquiries and correspondence. The secretary liaises with the Chair and other club officers as required and, along with Chair, deals with concerns and issues expressed by individual members.

A central part of the role is organisational: planning meetings (committee and AGMs), securing appropriate venues for meetings, organising agendas, taking and distributing minutes, applying for London Marathon club numbers and administering the ballot for those numbers. Along with the Membership Secretary, up to date records and reference files need to be maintained.
It is essential to have a working knowledge of England  Athletics’ policies, rules and to ensure that the club has the current insurance documents.

Treasurer: Stephen Lumsdon

The Treasurer manages the club finances in line with the club Constitution, and best practice.

Responsibilities:

  • Be the first point of contact for finance related enquiries and deal with related correspondence.
  • Manage the club bank account and reconcile credits and debits.
  • Reimburse members for authorised expenditure incurred on club business.
  • Make payments to suppliers on behalf of the club.
  • Maintain financial records, reporting a regular summary to the Committee.
  • Work with Membership Secretary in respect of membership fee collections.
  • Work with other Club Officers in respect of reconciling income and expenditure associated with transport, kit and club events.
  • Maintain up to date records and reference files.
  • Arrange handover or succession planning for the position.
  • Taking responsibility for personal conflicts of interest and declaring, recording and managing these appropriately.

Membership Secretary: Karen Byng

The Membership Secretary manages all aspects of club membership, including acting as a single point of contact with England Athletics.

Responsibilities:

  • Being the first point of contact for membership enquiries.
  • Dealing with membership related correspondence.
  • Managing the list of members (current, lapsed, new, etc).
  • Registration of members.
  • Welcoming new members and ensuring they are aware of the club’s diverse offerings.
  • Attending to affiliations with England Athletics.
  • Maintain up to date records and reference files.
  • Arrange handover or succession planning for the position.
  • Taking responsibility for personal conflicts of interest and declaring, recording and managing these appropriately.

Men’s Captain: Michael Littlewood

The Captain’s primary role is to coordinate the weekly Wednesday and Monday sessions so that every runner has a group of similar ability to run with. Both Men’s and Women’s captains will encourage and support members and help new members to integrate socially and within groups. They will recognise and/or publish notable results or achievements by members and highlight forthcoming events. So good leadership, confidence and communication skills are required

 

Ladies Captain: Fiona Brannan

The Captain’s primary role is to coordinate the weekly Wednesday and Monday sessions so that every runner has a group of similar ability to run with. Both Men’s and Women’s captains will encourage and support members and help new members to integrate socially and within groups. They will recognise and/or publish notable results or achievements by members and highlight forthcoming events. So good leadership, confidence and communication skills are required

 

Web Officer – Editor/Publisher: Anita Wright

The Web Officer Editor/Publisher, is responsible for website content, publishing and editing reports, and for promoting the Club via social media.

Responsibilities:

  • Willing to learn the basics of WordPress so that they can develop and maintain Pages, Posts and the Media Library
  • Publishing and promoting race reports on social media and contacting the race organisers
  • Producing and publishing the Yearbook
  • Maintaining Club records
  • Maintaining accurate and up to date web pages and quality checking content.
  • Working with the Committee, Officers and Members to publicise and promote the Club in the medium that best represents it.
  • The Web Officer Editor/Publisher will work closely with the Website Administrator, supporting them with workload and collaborating on new ideas for developing the website and social media integration.

 

Club Officers

Club President: David Shipman

The President serves as non-committee guardian of the club.

Men’s Vice Captain: Mike Hughes

mike-hughesThe role of the Mens’ Vice-Captain is to: take an active role in the running of the club; support the Captains in their role; and, deputise for them, on club nights or at Committee Meetings as required.
They should work closely with the Club Captain including assisting with the organising and leading of weekly runs and helping to organise Awards Night.

Ladies Vice-Captain: Fiona Kinghorn-Jones

The role of the Ladies’ Vice-Captain is to: take an active role in the running of the club; support the Captains in their role; and, deputise for them, on club nights or at Committee Meetings as required.
They should work closely with the Club Captain including assisting with the organising and leading of weekly runs and helping to organise Awards Night.

Men’s XC Captain: Geoff Davis

The XC captains are there to promote that aspect of our sport within the club and to organise the Harrier league teams (including dealing with the organisers, sending in the entry lists etc), as well as organising/promoting other XC events such as the Northerns, Nationals, NE Vets etc. This eases the burden on the ‘main’ club captains, and the secretary, as well as developing and encouraging participation in XC events amount our members.
The x/c captains also arrange specific x/c / off-road training and coaching sessions on club nights and lead off road runs when they are able.
They take the lead role on behalf of the club in planning, organising and delivering the annual Aykley Heads NEHL X/C fixture including: planning the course; planning the parking and traffic management arrangements; compiling the race’s risk assessment; liaising with representatives from the other lead clubs, NEHL officials, landowners & countryside managers; recruiting 60+ marshals, deciding on marshals’ roles and allocating those roles; ensuring the course is in a safe and suitable condition; constructing and dismantling the course on race day etc.
They taking a lead role in the planning, organising and delivering of the annual club trail race (The Willow Miner Trail Race) including: planning the course, planning the parking and traffic management arrangements, compiling the race’s risk assessment, liaising with other club officers / members involved in organising the race; recruiting 70+ marshals, deciding on marshals roles and allocating those roles; ensuring the course is in a safe and suitable condition; constructing and dismantling the course on race day etc.

Ladies XC Captain: Elaine Bisson

The XC captains are there to promote that aspect of our sport within the club and to organise the Harrier league teams (including dealing with the organisers, sending in the entry lists etc), as well as organising/promoting other XC events such as the Northerns, Nationals, NE Vets etc. This eases the burden on the ‘main’ club captains, and the secretary, as well as developing and encouraging participation in XC events amount our members.
The x/c captains also arrange specific x/c / off-road training and coaching sessions on club nights and lead off road runs when they are able.
They take the lead role on behalf of the club in planning, organising and delivering the annual Aykley Heads NEHL X/C fixture including: planning the course; planning the parking and traffic management arrangements; compiling the race’s risk assessment; liaising with representatives from the other lead clubs, NEHL officials, landowners & countryside managers; recruiting 60+ marshals, deciding on marshals’ roles and allocating those roles; ensuring the course is in a safe and suitable condition; constructing and dismantling the course on race day etc.
They taking a lead role in the planning, organising and delivering of the annual club trail race (The Willow Miner Trail Race) including: planning the course, planning the parking and traffic management arrangements, compiling the race’s risk assessment, liaising with other club officers / members involved in organising the race; recruiting 70+ marshals, deciding on marshals roles and allocating those roles; ensuring the course is in a safe and suitable condition; constructing and dismantling the course on race day etc.

Ladies Track and Field Captain: Lesley Charman

A track and field coach is responsible for planning for practices and meets, teaching techniques to athletes and keeping athletes safe and healthy. As a track and field captain, it is vital that you understand the training techniques and EA rules for all of the track and field event

Men’s Track and Field Captain: Mike Barlow

A track and field coach is responsible for planning for practices and meets, teaching techniques to athletes and keeping athletes safe and healthy. As a track and field captain, it is vital that you understand the training techniques and EA rules for all of the track and field events.

 

Training Coordinator: VACANT

The Training Coordinator is responsible for overseeing all areas of training within the club. They will look for opportunities for members of all abilities to cover the wide range of running genres.

 Responsibilities:

  • Coordinate the delivery of sessions on Club nights with the Captains, Coaches and other run leaders, ensuring that inclusive options are available for all abilities.
  • Guide members to the coaches, leaders, experts and sessions that will help members develop/improve their performance in the specific areas in which the coach, leader or member specialises i.e. road, track, field, XC, fell, classic races.
  • Work with coaches and run leaders to recruit new coaches and run leaders to cover the ever-increasing diverse needs of the club and liaise with the Committee, on their behalf, to gain authorisation for the funding of suitable courses.
  • Liaise with the Committee to keep them up to date with any issues regarding the week to week running of club nights
  • Attend EA County Durham Athletics Network (CDAN) meetings and provide feedback to the Committee, Officers and Coaches, as appropriate.
  • Maintain records of runs/coaching sessions that have been delivered by individuals, including the newly qualified members whose training has been sponsored by the Club.

The Training Coordinator would benefit from having an understanding of the range of coaching we deliver and qualifications available.
Coaching and run leading qualifications are beneficial but not essential.

Web Officer – Administrator: Dougie Nisbet

The Website Administrator is responsible for the security and development of the website. They need to have or be willing to acquire the knowledge required to be confident in administering a self-hosted WordPress website on a Linux platform whilst having sufficient knowledge of the related technologies required to manage future maintenance, security and development.  They must balance innovation and development of the website against ease of maintainability for future administrators. They should expect to support related technical areas such as the e-mail list and social media. They will work closely with the website editor/publisher, supporting them were necessary with workload and collaborating on new ideas on developing the website.

Kit Officer: Lesley Hamill

lesleyhamillThe Kit Officer manages our relationship with various kit suppliers, monitors stock levels, orders kit when necessary, and maintains the store on Team App, where the majority of kit can be purchased (https://elvetstriders.teamapp.com/store).  The Kit Officer also needs to communicate with members to arrange the collection of kit, which is stored in his or her home.

Transport Officer: Mark Foster

The Transport Officer is responsible for the provision of transportation for club members to select races throughout the calendar year.

Responsibilities:

  • Be the first point of contact for club transport related enquiries and deal with related correspondence in a timely manner
  • Manage relationship with the bus company to ensure their service together with costs meet our requirements as a club
  • Assisted by club captains, identify races and/or events which attract or could attract adequate interest to see if bus provision is a viable option
  • When buses are deemed not financially viable then promote car sharing options
  • Setup, maintain and monitor bus events via TeamApp
  • Market bus events with club members via FB and email platforms
  • Liaise with other suppliers where bus events involve extra service e.g. Arranged stop off for meal on a return journey
  • Keep up to date finance records to ensure income Vs expenditure over the financial year is as close as possible to a zero balance
  • Ensure ticket prices are priced correctly given factors such as bus cost, distance, time and predicted uptake
  • Liaise with treasurer in respect to payment of bus invoices plus the overall annual reconciliation of income and expenditure associated with bus costs
  • Arrange handover or succession planning for the position
  • Taking responsibility for personal conflicts of interest and declaring, recording and managing these appropriately

 

Social Secretary: Tim Skelton

The Social Secretary is responsible for organising dates, times, food, entertainment, ticketing/funding and venues for Club social evenings as appropriate and for publicising on social media.
The Social Secretary will co-opt others or arrange sub-groups to help as required.
Typically they will organise events such as the annual Christmas party and social/family events throughout the year. The Social Secretary plays a pivotal role in supporting/helping the Captains organise the Annual Awards night.

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